Digital Signage for Employee Communications for your Office

by | Feb 11, 2023 | Digital Signage, Internal Communications

digital signage for an office

In today’s modern workplace, digital signage has emerged as an invaluable tool for communicating with employees. It offers a variety of advantages that make it attractive to businesses – from its dynamic capabilities to its cost-effectiveness. By using digital signage as part of their employee communication strategy, organizations can maximize employee engagement and foster a culture of collaboration. Let’s take a look at the benefits of using digital signage for employee communications and provide tips on how to implement it in the workplace.


Benefits of Using Digital Signage for Employee Communications

Enhanced Communication

Digital screens provide employees with real-time information that is accessible at all times. This allows employees to stay up-to-date on news, updates, and other important announcements on time. A display screen generates interest and can help maintain employee and company relationships. Instant messaging on multiple screens can help keep employees informed and maintain employee morale.


Improved Efficiency

By deploying a digital screen throughout the workplace, businesses can quickly share important messages across departments and reduce manual processes traditionally used to communicate information.


Increased Engagement

Digital signage screens can be used to create visuals that make content more engaging and memorable for employees. These visuals can cultivate a sense of collaboration amongst employees and foster a more connected workplace environment.


Cost Savings

One of the biggest advantages of using digital signage for employee communication is its cost efficiency – it’s significantly cheaper than traditional forms of employee communication such as printing collateral or sending emails.

a touch kiosk in a cafeteria for employees


Steps for Implementing Digital Signage in the Workplace

Step 1). Develop a Plan

It’s important to develop a plan that outlines how digital signage will be used in the workplace. Aspects such as where the displays will be installed, who will have access to them, and what type of content will be featured should all be considered.


Step 2). Choose Hardware

Choosing the right hardware for digital signage is essential for creating an effective solution. Factors such as size, resolution, and display type should all be considered when selecting hardware.


Step 3). Create Content

After purchasing hardware, setting up the displays, and connecting them to a content management system, creative content can be developed and shared with employees via digital signage. Maybe you wish to be displaying employee benefit programs or showing multiple locations your social media channels. Digital signage content can cover many topics of corporate communications.


Step 4). Monitor Performance

To ensure that digital signage is being used effectively in the workplace, it’s important to monitor performance regularly by tracking metrics such as views and interactions with the content on the displays.

digital signage for an office


Challenges Associated with Digital Signage Deployment


Digital signage is often more expensive than traditional forms of employee communication, especially when upgrades to hardware or software are required. Check pricing information here. 


Installation Time

Installing and configuring digital signage can be a lengthy process, potentially resulting in disruptions to employees while the displays are being set up.


Network Security

Securing the network and ensuring data privacy should be a top priority when using digital signage in workplaces. Any information broadcasted on these displays could create security risks if proper measures aren’t taken.


Creative Limitations

Since digital signage relies heavily on visuals to engage viewers, it can be difficult for businesses to stay creative and keep content fresh over time.


digital signage


Tips and Best Practices for Effective Use of Corporate Digital Signage

Keep it Simple

Using too many words or graphics can be overwhelming, so keep messages short and to the point.


Prioritize Relevance of Internal Communications

Make sure content is relevant to employees—address topics such as company news and upcoming events rather than external distractions that could take away from productivity levels. Perhaps you want to inform everyone of new team members, social media posts, or any other company news or company culture related thing. Your digital signage solution can help drive company communications and employee communications.


Monitor Activity

Track metrics such as views and interactions with displays to gain insights into how digital signage is performing in the workplace.


Utilize Scheduling

Set up automated schedules for displaying content at certain times throughout the day or week to ensure that viewers are seeing fresh content regularly. Many businesses can improve the employee experience by letting employees and office workers know where they need to be and when.


Evaluate Results

Regularly evaluate results to ensure that digital signage is delivering the messages you intend, and make any adjustments necessary to maximize its effectiveness.

empty meeting room


Final Thoughts on Employee Digital Signage for Internal Communications

Digital signage can be a powerful tool for businesses looking to communicate with employees engagingly and effectively. Despite the potential challenges associated with its implementation, following these tips and best practices can help ensure that digital signage is used effectively in any workplace environment. It can bring a different experience than what traditional internal communications channels can provide. Digital displays help enhance your corporate culture and strengthen employee communications.

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